St. John’s Episcopal Church, Portsmouth, New Hampshire
Position: Part-time Parish Administrator
Reports to: The Rector
This Parish Administrator will play a central role in the life and management of parish activities. One key aspect of the position is providing communication for parishioners and others including various printed materials and email. The Parish Administrator is the face of St. John’s to parishioners and the community. As such, excellent interpersonal and communications skills are essential. Very strong organizational skills are a must in the face of significant workload that includes frequent interruptions, regular follow up, multiple priorities and regular deadlines. Finally, because this position supports the Rector, program staff, and the pastoral care offered by the Church, the Parish Administrator must enjoy working with people, be sensitive to their needs while at the same time setting boundaries so that the assigned tasks are completed.
Key Administrative Duties
Our Parish Administrator works at the center of church life – running the church office as a communications hub for the parish and broader community. You will need to answer phone calls, emails, and in-person requests. Questions must be answered and information recorded and disseminated with kindness, respect, and confidentiality.
Administrative support for worship is a critical aspect of the role that includes using Microsoft Word and Publisher to create programs, inserts, bulletins, and newsletters. You will need to collect all the appropriate information and work with the staff for any final questions — these time-sensitive communications require attention to detail and the ability to work effectively with a team.
This includes updating and printing the weekly and special bulletins with the appropriate readings, music, prayers, announcements, readers, ushers. Information will also need to be updated, printed for inserts and added to the website. The Parish Administrator will also email or send information to readers for the services.
Manage administration relating to baptisms, funerals, weddings, and other events. All paperwork and registers need to be done promptly.
St. John's will be undergoing a significant renovation to preserve the building and make it handicap accessible. You will need to track activities, work with vendors to receive reports and messages and relay them for attention as appropriate.
As a non-profit, St. John's has a large and active group of volunteers. The Parish Administrator needs to be able to work with volunteers to appropriately staff tasks and events. It is critical that this person is comfortable working with diverse groups to accomplish time-sensitive activities.
The Parish Administrator will be responsible for written acknowledgments of contributions of time, talents, and money.
Manage the Parish calendar, working with internal and external groups in collaboration with the staff and Events Coordinator.
Regularly update parish website with up-to-date and relevant content.
Maintain St. John’s database with relevant contact information for various groups.
Management of IT vendors for maintenance with the ability to coordinate resources for issues.
Requires Associates degree in secretarial/administrative science, office management, office technology, or related field, or equivalent years of experience and expertise. Bachelor’s degree preferred.
Must have intermediate-level proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Publisher. Must be able to find information online independently and ready to learn new tools rapidly.
Proven expertise in building and maintaining positive relationships with diverse individuals.
Ability to collaborate, problem solve, take the initiative, develop and maintain effective professional relationships, and demonstrate ownership in a self-directed team environment.
Must be able to communicate effectively in spoken and written business English.
Highly computer literate and able to learn software applications quickly for purposes of general office management, correspondence, data entry, data reporting, project tracking, and calendar management/ scheduling.
Knowledge of principles and practices of organization, planning, records management, and general administration.
Strong organizational skills with regards to workspaces, files (paper and electronic), documents, schedules, and work processes.
Understanding of confidentiality and ability to handle highly sensitive data responsibly.
Ability to meet deadlines with the flexibility to respond to changing priorities.
Proficiency in Microsoft Office and Microsoft Publisher
Working Knowledge of Constant Contact
Expert communicator written and verbal
Comfortable with phone and email communications
Able to learn new technology and find answers to basic questions through online search
Proactive planner with exceptional time management skills
Sense of humor and kindness
Job-Type: Part-Time / Onsite (Remote working is not an option.)
Salary based on experience.
Hours: 20 hours/week – Monday – Thursday from 9:00 a.m. – 3:00 p.m. Additionally, required to attend monthly vestry meetings from 7:00 p.m. – 9:00 p.m. monthly.
· Three weeks paid vacation. Additional week of paid vacation when the church is closed for the New Year.
**All staff of St. John’s Episcopal Church are subject to a background check and must complete Safe Church training.
To apply - please email your resume and cover letter to email@example.com.